How you open a board meeting can be an opportunity to set http://electronicboardportal.net/what-do-you-say-to-open-a-board-meeting the mood for a productive and efficient session. This can be achieved by clearly communicating the reason of the meeting, and setting the time limit for agenda items. This will ensure that the board achieves its goals each time it meets, and it will also help avoid spending time on unimportant issues.
Start the meeting on time so that you get the most out of every minute. Prioritize the most important issues and make sure that all members are provided with the necessary information. Distribute an agenda with all the documents required and other information, including minutes of previous meetings, financial reports, updates on committee presentations, projects and proposals.
Make sure that the discussion is focused on important issues that are in line with the strategic plan and manage risk. Limit long reports and other routine business to only a quarter of the time so that the remaining time can be reserved for discussions about strategy. To facilitate this, board members should be encouraged to share brief bullet points that explain the information they require instead of reading lengthy reports.
Review the organization’s progress since the last meeting. Include important milestones as well as areas that need improvement. This will allow the board to decide if it is time to move forward with strategies that encourage growth and overcome challenges. It is also a good moment to review the upcoming board elections and provide any orientation and training for new members.